New Music Scotland Privacy Notice

Who We Are

New Music Scotland (“NMS”, “we”, “us” or “our”) is a Scottish Charitable Incorporated Organisation (SCIO), registered charity number SC049720.

We are committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and protect your personal data when you interact with us, including through our website, events, membership services and communications.

We process personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018 and other applicable data protection laws.

Contact Us

If you have any questions about this Privacy Notice or how we use your personal data, please contact us:

New Music Scotland
Email: info@newmusicscotland.co.uk

You also have the right to make a complaint to the UK Information Commissioner’s Office (ICO):

Information Commissioner’s Office (ICO)

What Information We Collect

We may collect and process the following types of personal data:

Information you provide to us

This may include:

• Name
• Email address
• Postal address
• Telephone number
• Job title and organisation
• Local authority area
• Membership details
• Survey responses and feedback
• Event registration information
• Communications you send to us

Information collected automatically

When you use our website, we may automatically collect certain technical information, including:

• IP address
• Browser type and version
• Device information
• Login information
• Website usage data
• Pages visited and interactions with our website

Social media information

If you interact with us through social media platforms such as Facebook, Instagram or X (formerly Twitter), we may receive information depending on your privacy settings on those platforms.

How We Collect Your Data

We may collect personal data when you:

• Become a member of NMS
• Register for events or purchase tickets
• Complete forms or surveys
• Contact us by email, phone or social media
• Participate in events, programmes or activities
• Use our website

How We Use Your Data

We use your personal data to:

• Manage memberships
• Send newsletters and updates
• Administer events and ticketing
• Respond to enquiries and communications
• Improve our services and website
• Analyse audience engagement and participation
• Meet legal, regulatory and reporting obligations
• Promote our activities where you have agreed to receive marketing communications

We will not sell or rent your personal data to third parties.

 

 

Lawful Basis for Processing

Under UK GDPR, we rely on one or more of the following lawful bases for processing personal data:

Consent

Where you have given clear consent for us to process your data, for example to receive marketing emails or newsletters.

Contract

Where processing is necessary to provide services to you, including membership administration or event registration.

Legitimate Interests

Where processing is necessary for our legitimate interests as a charity and cultural organisation, provided your rights and freedoms do not override those interests.

Legal Obligation

Where we are required to process personal data to comply with legal or regulatory obligations.

You may withdraw your consent at any time by contacting us or using the unsubscribe link included in our communications.

Marketing Communications

If you choose to receive communications from us, we may contact you about:

• Events and performances
• Membership benefits and opportunities
• News, updates and programmes
• Surveys and audience research

You can opt out of marketing communications at any time by:

• Clicking the unsubscribe link in our emails; or
• Contacting us at info@newmusicscotland.co.uk

Third-Party Services

We use trusted third-party providers to support our activities and services, including:

• Mailchimp for email communications and newsletters
• Eventbrite for event ticketing
• Zeffy for fundraising and registrations
• Dropbox for secure file storage
• Join It for membership management

These providers may process personal data on our behalf and in accordance with their own privacy policies.

We may also share anonymised or aggregated information with organisations such as Creative Scotland for reporting, audience analysis and funding evaluation purposes.

We will only share personal data with third parties for marketing purposes where you have given your explicit consent.

Cookies

Our website uses cookies and similar technologies to improve your browsing experience and help us understand how visitors use our website.

Cookies are small text files stored on your device that help websites function effectively and provide analytical information.

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of parts of our website.

If we use analytics or advertising cookies, these will only be used where required and in accordance with applicable cookie consent requirements.

Data Retention

We will only retain personal data for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting or reporting requirements.

For example:

• Membership information may be retained while your membership is active and for a reasonable period afterwards
• Event registration information may be retained only for the duration necessary to administer the event and related reporting requirements
• Marketing preferences will be retained until you unsubscribe or withdraw consent

When personal data is no longer required, it will be securely deleted or anonymised.

 

Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Request restriction of processing
• Object to processing
• Request transfer of your personal data
• Withdraw consent at any time
• Lodge a complaint with the ICO

To exercise any of these rights, please contact us at info@newmusicscotland.co.uk.

Children’s Privacy

Our services are not directed at children under the age of 13 and we do not knowingly collect personal data from children without appropriate consent.

Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legal requirements or how we operate.

Any updates will be posted on this page with the revised effective date.